How can you categorize documentation in IT Glue?

Categorizing documentation in IT Glue effectively enhances organization and retrieval of information. The correct method involves using folders and tags, which allows users to systematically manage their documentation in a structured way. Folders enable the grouping of related documentation in a hierarchy that is easy to navigate, while tags provide additional semantics that can describe content characteristics, making it easier to find specific documents through search functionality.

This method fosters a cleaner and more efficient documentation system, as it allows users to apply various organizational principles based on project, client, or type of documentation. The flexibility of tags to apply multiple descriptors to a single document further enhances accessibility, making it easier to locate information when needed.

In contrast, random filing lacks the structure necessary for effective documentation management, making it difficult to find and maintain documents over time. Color coding alone, without a systematic approach, may not provide enough context or organization for users to efficiently categorize or search for their documentation. Relying solely on author names for categorization can also be limiting, as it does not provide insights into the content or purpose of the documentation, ultimately detracting from the usability of the system.